Safety Management System for Australia Grand Prix Corporation
A safety management system is a comprehensive risk management approach adopted to ensure safety during a mega event, especially in this report, the Melbourne Formula 1 Grand Prix.
This report is going to create a safety management system for Melbourne Formula 1 Grand Prix.
First, the relevant background descriptions of the AGPC will be provided. Based on that, methods to ensure safety accompanied with procedures to audit and review the safety performance with addressed in the following. Hopefully, a safety culture of AGPC can be developed through those safety practices. Further AGPC enjoys the safety culture. As a result, event organizers can be more confident to undertake the activity procedures and guarantee the safety of audiences watching on site and personnel working to support the event.
Safety Management System (SMS)
Melbourne Formula 1 Grand Prix is a motor race and of course a mega event held annually in Australia. It attracts large crowds to come which requires the host of the event to form and implement a safety management system under the model Work and Health Safety (WHS) Regulations.
In order to form a safety management system for APGC, suggestions from WorkSafe Victoria (2006) of points that needed to be covered are as follows:
Before actually establish and implement a safety management plan, there is considerable work to prepare. It’s important to have a plan before hand to guide the whole process through.
The first initiative is to appoint a person in charge for the safety management plan, a person who is responsible to ensure the system is conducted. After this, form a team to gather information and investigations concerning the incidents and aftermath measures records. Update on the company’s risk registers help the organizers to be familiar with current situation on hazards.
List out the considerations and issues might be encountered while perform the safety management system. The following are the issues should be considered and dealt with, but not limited to:
- legal issues
- financial issues
- people issues
- consent issues from community
- sourcing issues
- operation issues
Only after those issues are being thought through, the structure approach of the SMS can be applied.
Last but not the least, never undervalue and underestimated the significance of consulting and communication in this whole planning section.
Establishing and Implementing
The implementation phase carries out the planning phase measures proposed above and put them into practice. It is the time and efforts offering procedure of the safety management system and the application includes:
1) Hazard identification: develop a tablet for this part; document the detailed hazard description; assess the current control and evaluate the risk.
2) Plan action for event safety: layout the levels of risk control and put the priorities for current controls; define responsibilities and indentify relevant person in charge; draw out the functional area for incident emergencies
3) Event operations: operational plan; crowd management; security under control; inspections and assessment
The SMS establishing and implementing is the group of elements with people directly involved in the operating procedures, day to day maintenance, assessment programs, emergency control training and working environment management.
Among all, the safety insurance for staff is always a top concern for a company. After Mr. Graham Francis Beveridge’s incident-Mr. Beveridge died, APGC put staff safety as their priority. According to the AGPC Annual Report (2013, p.16), initiatives undertaken to ensure staff’s safety and reduce injure includes:
- review and update the Corporate’s risk management
- implement risk workshops
- staff training on safety management
- excise on event emergency
- establish Nominated First Aid Officers team
- make first aid training and first aid equipment available
- entry induction training for all personnel
- recognize and solve the hazards
- improve event safety management
- report quickly and respond immediately on hazards and incidents
Commitment and dedications to compliance and employee safety benefits the community. The company will enjoy the interests resulting from employee safety in terms of reduction of cost, reputation in human resource and long term benefit favor returns. Always remember that people issues come first.
Auditing and Monitoring
In order to check the performance and effectiveness of the SMS, operators should also have an auditing system to managing the safety oriented procedures. Qualified auditors are in need for the examinations of schedules, practice results and recommendations.
By simply asking questions like how do we know which step is working and which is not, the effectiveness indicators are identified. Then a checklist of performance indicators will do the monitoring job.
Following the three main steps above, organizers can be aware of what to do and how to do it when incidents happened. But always spare room for improvement, because events change every time, regulations and standards update from time to time, progress on safety conducts should be formally undertaken. All phases of the safety management system can be subjected to adjust to be improved and be better. For example, alter the operational plan and change the safety plan accordingly.
The improvement of safety management system is like a feedback to ensure the outcome of SMS approach to effectiveness.
Ultimately the entire SMS should be carried out in completation, which means with the implementing, auditing and monitoring process, the safety culture for AGPC can be created. This report provides a general overview on what is the safety management system and what is the main process in conducting the SMS. The event safety management system is explored by outlining the implementation points. Therefore, the event’s chief executive officers and senior managers can integrate their role in ensuring the safety management to business operations and make commitments to their employees for their securities. There is never a perfect plan for everything, so improvement should be considered all the time through the process. The chief executives and event organizers must always review and update on the safety management system in order to make it more effective and reduce irrelevant costs.